“Far better control with reports”

Ann Iren Evensen
Team leader of Incoming Invoices
Bertel O. Steen AS
- eye-share Invoice is intuitive and self-explaining

Bertel O. Steen AS introduced eye-share Invoice in August 2015 and saved time on invoice processing right away. The reporting functionality in eye-share Invoice has given the Team leader of Incoming Invoices far better control.

“There were many factors to consider when we decided to go with eye-share Invoice, but the reporting functionality and the ease of use were decisive. It’s a new world for us”, Ann Iren Evensen, Team leader of Incoming Invoices in Bertel O. Steen AS says.

The reporting functionality in eye-share Invoice is extremely good, and helps us a lot on a daily basis. The invoice flow reports makes it easy to follow up and improve processes

The service and trading company is one of the largest in Norway with its main focus on car import, and has 400 000 invoices in total (of which 130 000 in eye-share – a number that will increase as more Bertel O. Steen dealers will be included) and 900 users of eye-share Invoice, eye-share Travel and eye-share Mobile. In total, 2 000 employees will become eye-share users.

“The reporting functionality in eye-share Invoice is extremely good, and helps us a lot on a daily basis. The invoice flow reports makes it easy to follow up and improve processes. For me as a Team leader of the Incoming Invoices team I want reports on the invoice flow, the time it takes for an invoice to arrive, to control the approval time within the company and much more. Additionally, eye-share Invoice is very user-friendly and easy to handle for new employees. With eye-share Invoice we are also confident that invoices will arrive as they should”, Evensen says.

Bertel O. Steen is a Norwegian organization founded in 1901, and today imports the car brands Mercedes-Benz, SMART®, Peugeot, Kia and Citroën. Eye-share Invoice replaced an old system that was well overdue.

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Saved time from the first moment
“The result is a system that is much easier to use, and that has saved us time from the start. It is a simple and user-friendly system, and training new users is very easy. eye-share Invoice is intuitive and self-explaining”, Evensen says.

Bertel O. Steen AS did a lot of work in advance and built a completely new authorization structure in the transition phase from the old ordering system to eye-share Invoice.

“Accounting Managers and Controllers in Bertel O. Steen teamed up with the Project Manager from Eye-share, and they did a great job with a tough project to get everything ready. Because of this, the implementation went very well”, Evensen says.

More functionality
In total, Bertel O. Steen made 40 adjustments to the standard version of eye-share Invoice, as well as using the modules eye-share Mobile and eye-share Travel.

“Eye-share Mobile is very convenient because users can approve invoices wherever they are located, and the feedback I get from the users is that the mobile version is their preferred way to approve and deal with invoices. eye-share Travel is very efficient and time saving for each employee with less manual plotting of data. Other tweaks includes, among 40 others, additional search functionality to search coding text”, Evensen says.

Great teamwork
Ann Iren Evensen and Bertel O. Steen worked closely with Eye-share throughout the process from eye-share Invoice was chosen to the invoice system was implemented and in daily operation.

“I can’t give enough credit to our Project Leader in Eye-share. All opinions and suggestions came with the current and future development plans within Eye-share in mind, and we really felt our Project Leader understood the way we work in Bertel O. Steen. We were taken care of in a very good way”, Evensen says.

Bertel O. Steen have used eye-share Invoice for six months, and further tweaking and optimizing of the invoice system still remains.

“We will include more features gradually, but we now have control of the invoices and are very pleased so far. It is very important to have a system that is easy to use for everybody involved; eye-share Invoice is easy to explain, easy to correct, and everyone saves time by using the system. We are all very happy with eye-share Invoice; it is a great tool to become more efficient, to optimize the invoice flow and to free up time for other work related tasks”, Evensen says.

eye-share Invoice is easy to use and have saved us time from the start. It is a simple and user-friendly system, and training new users is very easy. eye-share Invoice is intuitive and self-explaining

Bertel O. Steen AS was founded in 1901 and is one of the largest service and trading companies in Norway. The Group is divided into three main segments – Cars (82 % of the turnover in 2011), Other Business and Real Estate. The Car segment comprises Car Imports, Car Retail and Car Financing. Other Business comprises Agriculture, Sports and Leisure, Industry and Security and Snap Drive AS. The Bertel O. Steen Group had approximately 2,700 employees and operating revenues of NOK 11.7 billion at year-end 2011.

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