CGG chose Eye-share for simplicity and ease of use

Thierry Malezieux
Team leader IT support
CGG France
- Because Eye-share is so user-friendly, new users have been trained by their co-workers

The global Geoscience company CGG has greatly enhanced its day-to-day invoice approval operations by implementing the eye-share Invoice system. Sending paper invoices or individual pdf´s around the world for approval is now history. After evaluating several solutions, eye-share Invoice was chosen due to its simplicity and ease of use.

CGG is a fully integrated Geoscience company providing leading geological, geophysical and reservoir capabilities to its broad base of customers primarily from the global oil and gas industry. CGG has a total workforce of approximately 9,800 staff operating across the world. At present 900 users process approximately something like 95.000 invoices annually in 11 countries worldwide.

They all use the eye-share Invoice solution, which means that they all simply receive an email with a link, and approve or don’t approve within the same system. The screen image is the same whether they are located in London, Singapore or Mexico.

Approvers spread around
After two years of using eye-share Invoice in production, IT support team leader for CGG in France, Thierry Malezieux, is praising the system.

“CGG is an international Geoscience company with global operations, so invoice approvers are spread around over multiple sites around the world. One of our main objectives was to find a user-friendly tool to manage the invoice approval process i.e. allowing approvers to log in from anywhere in the world and be able to see all the documents, attach files, add comments and include a digital stamp,”says Malezieux.

At CGG we view this as a success as Eye-share is one of our common core IT tools. It also provides us with an online archive system. Cost controllers and auditors just need to log in to gain access to any invoice or any document relating to its approval, such as an email to a supplier or any comments made

Common core IT tool
The words of the IT support leader leave no doubt that the company has found the IT solution they were looking for.

“At CGG we view this as a success as Eye-share is one of our common core IT tools. It also provides us with an online archive system. Cost controllers and auditors just need to log in to gain access to any invoice or any document relating to its approval, such as an email to a supplier or any comments made,” says Malezieux.

Scanned invoices being emailed around to approvers in the company system are now history at CGG. Prior to implementing the eye-share Invoice solution, controllers and auditors in different countries had to deal with a multiple set of systems, which was both time-consuming and cost-ineffective. With all invoices in eye-share Invoice, all 900 users at CGG now possess an online archive system accessible from all around the world.

Minimal impact
Furthermore Malezieux says that the infrastructure impact during implementation of the system was minimal.

“Two virtualized servers and the creation of a dedicated schema in an already existing database was the only impact. rolling out the solution, which required multiple scanning sites worldwide, is extremely easy. For scanning requirements, each site only had to purchase a standard scanner, set it up and that was it,” Malezieux says.

Because Eye-share is so user-friendly, new users have been trained by their co-workers

Two Eye-share consultants came to France for one week for the implementation of the system.

One day session training
Not only does Malezieux praise the efficiency of the eye-share Invoice system in company operations, he also emphasizes how user-friendly it is.

“Our first key users were trained by an Eye-share consultant during a one-day session. Since then, because Eye-share is
so user-friendly, new users have been trained by their co-workers,” he says.

His company evaluated another vendor two years prior to the implementation of eye-share Invoice, but the project was abandoned because it was far too complex for CGG’s needs.

CGG is a fully integrated Geoscience company providing leading geological, geophysical and reservoir capabilities to its broad base of customers primarily from the global oil and gas industry. CGG has a total workforce of approximately 9,800 staff operating across the world. At present 900 users process approximately something like 95.000 invoices annually in 11 countries worldwide.

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case study customers eye-share Invoice oil & gas