Flux Group uses eye-share Invoice in the cloud, thus eliminating server expenses, backup routines and time-consuming upgrades. The company estimates that they will save one FTE (full-time equivalent) after six months use.
By using eye-share Invoice as a cloud-based service, Flux is ensured to always be on the latest version of the software. Upgrades are quick and efficient and improvements are automatically rolled out. Backup and server maintenance is taken care of by Eye-share.
“It hasn’t even crossed our mind, it works perfectly in the background,” Group Controller in Flux Group, Jan Ove Grasdal says.
Flux Group is a provider of products and services in the flow and fluid control sector of the oil and gas industry, and started using eye-share Invoice in early 2017. As a cloud customer, the implementation process was executed quickly and took no more than a week’s work. Including the pre-study, the entire process took two to three months from signing to implementation.
“The implementation process was smooth, and a lot was in place within the first month. We started production quite early and progressed from there. There are always some minor issues with IT systems, but we fixed them as we went on. Now we are moving to a private cloud to be able to make our own customizations to the system, ” says Grasdal.
By implementing eye-share Invoice we save a workload equivalent to a full-time position – and we’ll probably save even more over time as we grow and as we get better at using eye-share Invoice
Saves a full-time position
Flux Group has developed the company through several acquisitions in selected market niches in the oil and gas industry, and Flux Group now consists of Valvision, Norwegian Piping, Active Service, and Analytic. After an acquisition in late 2016, the company started searching for an invoice management system.
“We suddenly got a huge number of invoices and found it impossible to process these manually. By implementing eye-share Invoice we save a workload equivalent to a full-time position – and we’ll probably save even more over time as we grow and as we get better at using eye-share Invoice. We still have a lot to learn about coding rules, automation and matching purchase orders. When this is in place, we will save a lot more time,” Grasdal says.
Today, Flux Group has a license of 7 500 invoices in eye-share Invoice, but this number will increase over time. About 60 employees, basically everyone in the company, have been set up as users in eye-share invoice.
The invoice process at Flux Group usually starts with invoices being sent directly to a dedicated email address before being automatically forwarded to eye-share Capture. From here, the invoice is interpreted before it is sent to eye-share Invoice where it is processed by the relevant buyer associated to the purchase order. If the invoice and order match, the invoice goes straight to accounting in the ERP system.
“It saves us a lot of time. The best part is being able to receive invoices in EHF format (format for electronic invoices between businesses in Norway) because these invoices go straight to eye-share invoice without having to be interpreted in eye-share Capture first”, Grasdal says.
Furthermore, the training of new employees is easy.
“For approvers, it’s basically just clicking on a thumbs-up button. For master users it’s a bit more to learn, but it’s pretty straight-forward,” he says.
Flux Group is a provider of products and services in the flow and fluid control sector of the oil and gas industry, and Flux Group today consists of Valvision, Norwegian Piping, Active Service, and Analytic. Through acquisitions and organic development, Flux Group has established attractive positions in selected market niches. The company has ambitions for expanding its footprint, in
The company has ambitions for expanding its footprint, in addition to secure further growth within their current markets. Flux Group’s current market position comprises expertise and product offering within valves, special items, hoses and couplings, and measurement and analysis. The company is located in Norway, Italy, United Kingdom and in South Korea, and has a close relationship with several reputable international manufacturers.