«We found the web interface of eye-share Invoice appealing, as well as the fact that the system could handle large amounts of data. No one else could guarantee sufficient efficiency on their web integration”, Senior System Consultant in GK, Benedikte Mydland Solend says.
GK is a leading end-to-end technical facility manager, contractor and service partner in the Nordic region, delivering solutions for new and existing commercial buildings. The group are now using a total solution from Eye-share.
“We tested different solutions but wanted a joint solution for our companies in Norway and Denmark. We found the web interface of eye-share Invoice appealing, as well as the fact that the system could handle large amounts of data. No one else could guarantee sufficient efficiency on their web integration, ” Senior System Consultant in GK, Benedikte Mydland Solend says.
It is a complex but effective integration. Eye-share adapted the system to our needs, and we are very pleased with how it works. eye-share is one of the systems we have had least problems with
GK Rør AS initially implemented eye-share Invoice in 2014, before GK Elektro AS joined in 2015. The active user profiles have increased from 195 initially to 1187 as of October 2017, after GK Gruppen AS, GK Norway AS, GK Inneklima AS, GK Sikkerhet AS, GK Denmark AS and GK Rør Abs started to use eye-share Invoice, eye-share Capture with Line Interpretation, eye-share General Ledger, eye-share e-Invoice, eye-share Claim, eye-share Report, eye-share Contract, eye-share Customs, eye-share Excel Report, AD Integration and Purchase Match.
Next up will be to implement eye-share Travel successfully.
“It is a complex but effective integration. Eye-share adapted the system to our needs, and we are very pleased with how it works. eye-share is one of the systems we have had least problems with”, Solend says.
She has been involved in the entire process, since eye-share was implemented for GK Rør AS in 2014 and up to today.
Close communication with Eye-share throughout the project has been essential in the implementation process
Practical and efficient
“To always know where an invoice is located is a great improvement. And a very important one. Approvers who were used to handling paper invoices no longer need to investigate the physical location of an invoice – they can now easily be found in seconds by using eye-share Invoice. The reminder functionality is a setup which the finance department has become very fond of, as well as the ability to search overdue invoices and send a message to the approver, with their supervisor on CC for processing. It is all very convenient and efficient. As a user of the system, I especially like the coding with suggestions, templates and calculation functionality in the coding lines, and as an IT System Manager there are few challenges compared to the large number of users and invoices”, Solend says.
GK has a license of 225 000 invoices per year, where 35 000 go through eye-share Capture and the rest via eye-share e-Invoice. GK have integrations to two completely different finance systems, and the company uses one common Eye-share database, but with company separation.
“It’s a comprehensive solution with many modules, customizations and integrations. We’ve had some challenges to get everything up and running, but we are very pleased with the result. Close communication with Eye-share throughout the project has been essential in the implementation process.
GK was established in 1964 and is Scandinavia’s leading end-to-end technical facility manager and contractor. They work with all technical systems in all kinds of buildings, and have departments within project design, installation and service. The team consists of more than 3000 employees in Norway, Sweden and Demark and their track record comprises large, complex installation projects, such as a new hospitals, museums, theatres, hotels and data centres. The largest divisions are ventilation, electricity, plumbing, cooling and building automation.